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JOB SUMMARY:
Under limited supervision, performs the overall management of a wide variety of major recreation programs through planning, budgeting, organizing, marketing, scheduling, directing, coordinating, and supervising. A Recreation Coordinator may be responsible for more than one assignment area: Special Events, Volunteers, Adult/Senior Recreation Programming, Youth Recreation Programming, Youth Camps, Mobile Recreation, and Sports/Athletics. This position will require working on weekends, evenings and holidays as needed. The position is under the direction of the Parks and Enrichment Services Director.
ESSENTIAL FUNCTIONS: This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Essential duties and responsibilities may include, but are not limited to, the following:
- Plans, implements and supervises the organization and operation of assigned recreation activities and special events; develops format and structure of activities and events; orders supplies, equipment, and materials.
- Implements risk management processes to ensure safety of all planned recreation activities and special events.
- Monitors condition of recreation facilities, courts, and ball fields; documents and reports needed maintenance.
- Research current practices and trends in recreation programming and special events and proposes new or revised ideas and policies to stay relevant with new practices.
- Interacts with parents, children, program participants, instructors, contractors, coaches, community organizations and others regarding recreation activities and special events.
- Composes correspondence, drafts reports, designs flyers, and promotional materials using computer applications. .
- Demonstrates superior customer service, integrity, and commitment to innovations, efficiency, and fiscally responsible activity.
- Actively promote and market assigned recreation activities and special events; develop marketing plan; create marketing materials (flyers, posters, news releases, Facebook posts, E-blasts, etc.); coordinate distribution of marketing materials.
- Participates in recruiting, interviewing, hiring, and evaluating part-time employees and contract instructors.
- Develops and leads trainings and staff meetings for part-time employees.
- Maintains all required records for assigned recreation activities and special events.
- Develop and monitor budgets for assigned recreation activities and special events.
- Oversees registration for recreation activities and special events; reviews registration materials and rosters for completeness; monitors registration levels; determines if activity/event is cancelled or postponed.
- Coordinates the recruitment and selection of instructors, vendors, coaches, umpires, and others related to recreation activities and special events.
- Seeks donations, contributions and partnerships for recreation activities and special events.
- Evaluates recreation activities and special events and maintains all required records for assigned areas.
- Inputs and maintains program and event information in the Department registration and reservation software modules (ActiveNet).
Examples of Work Performed: The below lists are examples and are not all inclusive of work duties.
Sports/Athletics Assignment
- Implementation of youth and adult sports programs, leagues, clinics, workshops and events.
- Trains, schedules, and manages various umpires and officials.
- Coordinates sports field reservations.
- Coordinates sports facility repairs and preparation with Parks Maintenance.
- Develops and enforces league and facility rules and regulations.
Special Events Assignment
- Work cooperatively with other City departments and partners to coordinate necessary resources, securing required permits, mitigating parking, trash, restrooms, and safety issues.
- Creates and manages contracts, approves and monitors vendors, creates and submits needed maintenance requests.
- Determine proper venues, layout, logistics and scheduling.
Recreation Programming Assignment (Camps, Recreation Activities, Contract Instructors, Mobile Recreation)
- Develop, coordinate, implement and supervise the implementation of new and trending recreation activities for the community.
- Recruit Contract Instructors.
- Pursue partnerships and new innovative locations and activities to offer the Mobile Recreation program.
- Research and implement new camp offerings.
- Maintain/develop manuals for instructors and staff.
Volunteers
- Schedule and coordinate city sponsored community work parties to include working at events, preparing and conducting safety trainings, coordinating site, tools, and equipment for event.
- Recruit, train and monitor Park Stewards.
- Coordinate Community-Led Work Parties with group leader to determine locations, scope of work, supplies needed and department support needed.
- Market and coordinate School Stewardship projects to include, determining type of volunteer experiences available, locations and department support available.
- Maintain volunteer paperwork (Handbook, Waivers, Applications, etc.) and records.
Marketing
- Coordinate and provide information for bi-annual Activity Guide.
- Coordinate social media advertising - Facebook, E-Blasts, Website.
- Develop flyers for activities.
- Coordinate distribution of flyers and Activity Guide.
QUALIFICATIONS:
- Bachelor’s degree in Parks and Recreation or related field plus five (5) years’ related experience in the field of recreation or an equivalent of education and training.
- Experience working for a state, county or municipal agency is preferred.
- Must have a driving history acceptable to the City and must maintain an insurable driving record.
- Bilingual is preferred.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
- Philosophy and objectives of municipal recreation and the methods involved in organizing and supervising activities and events.
- Budgeting procedures and techniques.
- Office procedures and use of computers to include use of Microsoft Word, Excel, Publisher, and registration software (ActiveNet preferred).
- Equipment and techniques necessary to successfully conduct a program or event.
- Occupational hazards and safety precautions.
Skills in:
- Organizing/scheduling daily work activities and projects with changing priorities, setting priorities, and evaluating the work of subordinates.
- Consistently provide high quality customer service, exercising courtesy and tact in dealing with citizens and the general public to maintain effective public relations.
- Working cooperatively with staff, volunteers, organizations, and the public.
- Operate basic office equipment (computer, Microsoft Office, fax, copy machine, etc.)
- Problem solving conflicts and disputes as applicable.
Ability to:
- Maintain accurate financial records and work within authorized budgeted resources.
- Complete accurate records and develop reports.
- Evaluate situations and make good decisions.
- Work a non-traditional work week as needed to include overtime, weekend and holiday work.
- Independently organize work, set priorities, meet deadlines, and follow up on assignments.
- Maintain facilities and equipment in a clean, safe, and secure manner.
- Interact with others using tact, patience and courtesy; maintain composure when interacting with angry or upset individuals.
License and Certification Requirements
- A valid Washington State driver’s License
Effective August 16, 2021, all new hires to the City will be required as a condition of employment to be fully vaccinated for COVID-19 prior to start date. If you have questions or need an accommodation for this requirement due to a disability or religious reason, you can speak to our HR Department for further information.
APPLICATION PROCESS:
Interested applicants must submit a cover letter and resume with their application. Please visit www.governmentjobs.com/careers/mtvernonwa to apply online. Applications must be received no later than 11:59 pm on Monday, July 11, 2022. For additional information or a complete job description, please contact Human Resources at mvhr@mountvernonwa.gov.
The City of Mount Vernon provides and enforces a drug free workplace and maintains a smoke free work environment.
The City of Mount Vernon is an Equal Opportunity Employer.
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