Senior Center Administrator job in Anacortes

To learn more and apply go to: https://www.anacorteswa.gov/Jobs

Please submit your answers to the following supplemental questions to HumanResources@cityofanacortes.org

Supplemental Questions:
1. Describe how you would assess how the the Anacortes Senior Activity Center can better meet the needs of the community and truly become a place where seniors thrive?
2. Describe ideas you have that would help seniors and youths positively interact through the Center.

JOB TITLE: Senior Activity Center Administrator

DEPARTMENT: Parks and Recreation REPORTS TO: Parks and Recreation Department

FLSA CLASSIFICATION: Exempt

GENERAL PURPOSE OF JOB: The Administrator functions as a general manager of the Senior Activity Center and is responsible for overall management and leadership for client and community services, outreach, promotion activities, and supervisor of employees/volunteers. Oversees operations and activities including planning, organizing, scheduling, supervising, and directing the efforts of staff, community groups, and volunteer activities. Coordinates with Parks & Recreation Director and Recreation Manager to offer programs to seniors outside of the Center and develop intergenerational activities at the Center. Assists with the management of programs and staff in a manner that ensures expenditures remain within budget guidelines. Develops relationships with staff, other departments and community groups that encourage participation, teamwork, effective relationships and use of resources. Exercises independent judgment in analyzing problems, issues and situations; develops and implements recommendations.

LEVEL OF AUTHORITY: Direct supervisory responsibilities over volunteer staff, part-time and full-time employees. Implements policies and programs with demonstrated sound management and professional judgment. Error in judgment could have substantial financial implications and could affect public acceptance of programs, protection of confidentiality, personnel, facilities, and services.

WORK ENVIRONMENT: Work is performed in the Senior Activity Center office or program areas. Position requires ability to attend occasional meetings outside regular work hours, including evenings and weekends, and to be available for emergency call-outs.

ESSENTIAL JOB FUNCITIONS:

Coordinates and schedules center services, such as special events, recreational programs, trips, wellness, information & assistance referral, foot care and other activities. Plans, organizes and implements the Center’s programs by identifying the interest, and needs of older adults. Prepares schedule of corresponding programs and services.
Oversees marketing activities, such as public service announcements, website, monthly newsletter, social media, press releases and print materials. Conducts public relations activities, such as preparation and distribution of news releases, slide presentations, website, radio broadcasts, public information and monthly newsletter. Coordinates these activities with Parks and Recreation staff for broad community outreach.
Participate in the City's management team functions and to develop plans and programs to enhance customer and community services, major projects, and other initiatives.
Occasionally attend City Council meetings and provide on-going communications regarding Senior Center management, services, special events, and other matters.
Communicates with the ASAC Foundation with regards to long range planning and policy development for senior services activities. Makes recommendations to the Mayor, Council, and Parks and Recreation Director on budgets, program plans and policies. Supports the ASAC Foundation when requested to assist with the Foundation’s fund raising and development activities. Supports the Foundation as it identifies and implements fundraising sources and activities. Passes any donations to the Foundation that are received at the Center on to the Foundation’s financial management team.
Recruit, train, assign, schedule, supervise and recognize the work of volunteers.
Coordinate, prepare and monitor the budget for the Center and program areas.
Investigate and respond to complaints and/or questions regarding the Center and program areas and initiate action to resolve problems and concerns.
Coordinate and provide information, referral and assistance to participants, their family members and others in the community referring to aging and disability services as appropriate.
10. Coordinate with representatives of State, Federal and Community regulatory agencies and maintain department administrative policies, procedures and practices.

11. Maintains participation reports, progress reports and additional information as needed for the completion of various federal and state grants. Submits purchase orders, reports and deposits revenue.

12. Coordinate and act as liaison with Senior Services of Skagit County, and other health care, social service, adult education, and senior organizations. Serve as an advisory and/or leadership capacity to committees, task forces and community groups. Coordinate and network with a variety of community and government agencies or groups.

13. Actively works with the ASAC Foundation to develop goals and research development plans.

QUALIFICATIONS:

Bachelor’s Degree in Gerontology, Human Services or related field, and two years’ experience managing and coordinating the operations of a senior center: OR an equivalent combination of education and experience may be substituted which provides the skills, knowledge and abilities to perform the essential functions of the position.

Required licenses/certifications and other requirements:

Must possess a valid WA State Driver’s License.
Must have or obtain within six months of hire CPR and First Aid Certification.
Must have or obtain within six months of hire a Food Handler’s Permit.
KNOWLEDGE AND ABILITIES:

Knowledge of:

The principles, practices and philosophy of senior social services and of community resources regarding these services.
The principles, practices and philosophy of management practices and ability to develop new techniques, programs and concepts for customer and community services.
Public administration, fundraising, grant preparation, accounting and reporting.
Modern recreational, social and instructional planning, programs and administration.
Federal, State, County and City regulations affecting operations and safety.
Ability to:

Lead and supervise employees and volunteers in a manner conducive to efficient and effective work performance and positive morale.
Communicate effectively orally and in writing, and to make presentation to groups of various sizes.
Fundraise, recruit, train, schedule and supervise volunteers.
Prepare promotion and publicity materials.
Plan programs to meet the needs of elderly adults.

Establish and maintain effective working relationships with staff, volunteers, participants, City officials, the media, various committees, groups and agencies and fund-raining sources to provide premier customer service.

Ability to maintain a balanced perspective, notwithstanding exposure to aging, grief and loss.
Utilize a personal computer and standard office equipment, kitchen equipment and appliances, audio-visual equipment, security alarms system, and small hand tools.
Socially interact with seniors.
Communicate effectively, both orally and in writing.
Coordinate a comprehensive program of diverse services and events.
PHYSICAL:

Requires normal visual and hearing acuity, manual dexterity, repetitive motions of hands and wrists. Ability to stand and walk throughout the facilities for extended periods and to move equipment and furniture not to exceed 50 lbs. frequent sitting or standing.

OTHER:

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility; but should not be considered an all-inclusive listing of work requirements. Individual may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position. Individuals may perform other duties as assigned.
As an absolute condition of employment, employees are required upon hire to sign a drug-free workplace agreement and an agreement not to use tobacco products in any form while on the job.
Following an offer of employment, and prior to starting work, individuals may be required to have a pre-employment physical examination by a physician designated by the City of Anacortes. The City will pay for the examination. Satisfactory clearance to perform essential job functions will be required for employment.