Administrative Assistant II job in Olympia

Association of Washington Cities (AWC) is recruiting for an Administrative Assistant II to join our dynamic and fast-paced Administrative team. The top candidate will provide excellent customer service, be highly motivated and detailed orientated, and enjoy working as part of a team.

What you will be doing

• Receive and screen incoming calls on a multiple line telephone
• Greet visitors
• Process and distribute incoming and outgoing mail, packages, and faxes
• Perform general clerical duties including but not limited to data entry, photocopying, faxing, mailing, filing and imaging
• Assemble and summarize data as requested and prepare considerably complex reports where required
• Assist various internal staff with projects, program provisions, setting up and facilitating internal meeting needs, trainings/workshops and conference, and research
• Assist with ordering office supplies and maintaining inventory
• Process and confirm reservations for conference calls and equipment
• Open and close office as directed by supervisor
• Serve as backup to Administrative Assistant III

What you bring to the team

• Minimum of two years of experience working in a professional office setting
• High school diploma or equivalent
• Proficient in Microsoft Office 365 and have the ability to learn and use a variety of proprietary software
• Must be able to communicate effectively both orally and in writing
• Ability to work cooperatively with a diverse audience of internal and external customers
• Ability to make effective decisions and act independently in managing and coordinating assigned duties
• Must possess good time management skills
• Ability to plan, organize and prioritize multiple diverse work tasks
• Ability to model the organization’s high standards of quality customer service
• Ability to establish credibility and manage confidential and time sensitive material

How to Apply

Only candidates who reflect the minimum qualifications listed on the job description will be considered. To apply for this position and view the job description, please visit the AWC website at https://wacities.org/about-us/join-our-team.

Failure to follow the application instructions below may lead to disqualification.

• Complete the application and attach:
• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume

All applications must be submitted by 5:00 pm, November 4, 2019.

We value our employees hard work, integrity and dedication to our members. In return for your service, we offer you a starting annual salary range of $35,453 - 37,780, DOQ and an outstanding benefits package.

AWC is a private, nonprofit, nonpartisan organization, which provides a wide array of legislative, training, and other services to all 281 cities and towns in the state of Washington.

We subscribe to the principles of an equal opportunity employer and shall recruit, interview, hire, classify, train, promote, demote, discipline, transfer, terminate, and set rates of pay or other compensation on the basis of merit and qualification without regard to race, religion, creed, sexual orientation, color, national origin, physical disability, sex, age, gender identity, or genetics.