HR Assistant job in Federal Way

Under the direction the Human Resources Manager, perform a variety of administrative, secretarial, clerical and public relations duties related to office support activities; type and process records, reports, memos and correspondence; enter data for purchase requisitions, orders, budget documents and other financial data and activities.

ESSENTIAL JOB FUNCTIONS:

Perform a variety of administrative, secretarial, clerical and public relations duties related to Human Resources; provide secretarial support to Manager and Analysts and coordinate office clerical activities.  Assist with the coordination of the recruitment and selection process for vacant positions; work in partnership with departmental hiring managers and HR Analysts.  Schedule interviews, arrange for conference rooms; and assure provision of necessary materials and equipment if needed.  Track office projects and maintain related files and records; develop and maintain extensive filing systems.  Enter data for purchase requisitions as needed; determine and order office supplies and equipment according to established guidelines; assist in the development and assembly of division or department budgets; maintain budget and other financial records and files.  Answer telephone and greet employees and the general public; provide information and assistance to callers and visitors; take messages or refer calls or visitors to the appropriate human resources staff member or to other City departments or agencies.  Assist with employee inquiries about benefits, including but not limited to medical and dental insurance, deferred compensation, retirement, flexible benefits and COBRA provisions, as required, and refer employees to staff as needed.  Maintain a variety of records and files according to established procedures; create and maintain project files; monitor project progress to assure required steps and documentation are completed; process a variety of forms and reports; maintain payroll records as assigned.  Assist with and coordinate a variety of programs and employee activities such as Service Awards, SPIRIT Awards, All City Staff Meetings, Benefits Fair, Bring your Children to work day, etc.  Receive, sort, open and distribute mail; order and maintain office supplies.  Operate numerous software programs, including word processing, spreadsheets, and human resources/payroll software program.  Update intranet, internet and various other websites and systems as needed.  Maintain regular, reliable, and punctual attendance; work flexible hours as needed.  Perform related duties as assigned.

 KNOWLEDGE OF:

• Human resources policies and procedures related to the City.
• Employee benefits programs and policies.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Microsoft Word, Excel, Outlook, and HRIS software.
• Oral and written communications skills.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.