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For more information about the City of Port Townsend, please view the recruitment flyer.
JOB SUMMARY
As part of the City of Port Townsend's Executive Leadership Team and under the general direction of the City Manager, the Director of Finance and Technology Services is a highly responsible professional position with oversight of the City's financial administration and technology services.
Leads initiatives to inspire and instill a positive working environment characterized by teamwork, trust, organizational values, and accountability. Drives strategic approaches around accounting, finance, budgeting, and technology services. Plans, manages, coordinates, reviews, and directs the operations of the Finance and Technology Services Department. Provides advice and counsel to City staff, management and the City Manager for the resolution of finance, budget and/or technology issues. Interprets, develops, implements, and administers policies, procedures, and agreements. Supports the City Manager and all Department Directors concerning budget and fiscal matters. Provides financial information to the City Council, City Manager and Department Directors. Manages, trains, supervises and evaluates assigned personnel.
Decisive and consensus building with a penchant for strategic execution. Thrives and inspires in a change management and organizational transformation role.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Ensures ongoing financial integrity, stability and sustainability for the City of Port Townsend.
- Under City Manager's general supervision, directs finance, budget and technology services for the City; exercises independent judgment within broad policy guidelines; provides leadership direction, motivation, and guidance in finance, budget and technology strategies, policy development, and priorities; monitors changes in financial and/or budgetary regulations, standards and legislation.
- Manages finance, budget, and technology functions and activities including the City-wide financial and accounting systems including accounts payable, accounts receivable, general ledger, utility billing, payroll and tax processing to assure appropriate fiscal controls are defined and followed; develops specific and broad financial policies to ensure efficient use of City money.
- Formulates, revises and implements policies and procedures for managing financial transactions to ensure compliance with Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), Revised Code of Washington (RCW), Washington State Auditor's Office (SAO), Budgetary, Accounting and Reporting Systems (BARS), and Generally Accepted Accounting Principles (GAAP).
- Prepares and submits required financial statements and schedules annually to the Washington State Auditor's Office.
- Oversees billing and collection of City accounts receivable, local taxes, utility charges, fees, contract development and administration, grant accounting and compliance, specification development and the recommendation of purchases. Assures proper safeguarding of agency funds and assets.
- Performs debt management functions; ensures compliance with bond ordinances, bond coverage and loan agreements; ensures all principal and interest payments are made.
- Directs investment/cash management activities to assure compliance, eliminate cash deficiencies, and meet maturity and return objectives. Organizes and directs the activities of the Finance and Technology Services Department in a manner that optimizes the use of financial, physical and human resources by working efficiently, accomplishing assigned functions, and achieving objectives.
- Oversees some customer service-facing functions for the City of Port Townsend. Ensures the public receives excellent customer service through attentive and responsive communications.
- Oversees and directs the City's financial operations within limits prescribed by law and in accordance with guidelines established by generally accepted accounting principles and practices, including the collection, investment, management and disbursement of public funds, City Council financial policies and the maintenance of adequate internal financial controls.
- Coaches and mentors staff. Approves all selection, transfer, promotion, evaluation and termination of employees within the Department.
- Oversees and coordinates the preparation of the annual City budget and Capital Facilities Plan.
- Estimates and justifies current and future revenues.
- Attends various meetings, serves as representative at meetings, committees and during labor contract negotiations as required.
- Advises the City Manager, Department Directors, and the City Council regarding the budget preparation process, consequences of fiscal alternatives, and the presentation and recommendation of fiscal options.
- Maintains and updates the City's long-term financial forecast.
- Prepares and presents agenda materials for City Council briefings and Finance & Budget Committee meetings.
- Assists City staff in interpreting financial information.
- Provides special analyses and reports for the City Manager and City Council to facilitate decision making.
- Oversees the compilation and analysis of data and the development of meaningful presentations and recommendations.
- Oversees the effective operation of the City's technology services, consistent with recognized data management practices and principles.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of generally accepted accounting principles and practices (GAAP).
- Extensive knowledge of local, state, and federal laws as they pertain to debt administration, LID's, treasury management, land use, budgeting and investment.
- Working knowledge of accounting principles and the State Budgeting, Accounting and Reporting System (BARS).
- Knowledge of the American Institute of CPA's Audit Guide and Requirements.
- Knowledge of data processing capabilities for financial systems.
- Knowledge of state laws pertaining to the offices of City Clerk and City Treasurer.
- Knowledge of federal and state laws pertaining to the issuance of debt.
- Knowledge of state archive and retention guidelines.
- Knowledge of investment standards, practices, methods, and strategies.
- Skill in resolving complex problems and gaining cooperation among conflicting groups.
- Skill in preparing and directing the preparation of comprehensive budgets, analysis, reports, recommendations, and correspondence.
- Ability to implement effective internal controls.
- Ability to effectively delegate responsibility to subordinates.
- Ability to perform effective and accurate financial analyses.
- Ability to anticipate trends in the local and nation-wide economic environment.
- Ability to grasp complex system relationships to which accounting theory, effective production and recording practices must be applied.
- Ability to invest the City's trust and agency funds using sound methods and judgment.
- Ability to effectively plan, develop and implement complex and detailed administrative projects.
- Ability to manage the diverse work activities of numerous highly skilled subordinates in a manner conducive to proficient performance, high morale, and departmental effectiveness.
- Ability to communicate complex ideas to a variety of audiences in a clear comprehensive effective and professional manner both verbally and in writing.
- Ability to organize, develop, and maintain a network of productive, harmonious relations with City officials, the financial community, and the general public.
QUALIFICATIONS
Graduation from a four-year college or university with a degree in Finance, Accounting, Public Administration, Business Administration, or other closely related subject that includes class experience in accounting, investment, financial management and analysis, and information technology administration.
At least five years of progressively responsible experience in the preparation and management of governmental budgets, accounting, auditing or a closely related field. Governmental accounting and financial management experience is preferred.
Certified Public Accountant, MBA or MFA is preferred.
WORKING CONDITIONS
Duties are performed primarily in an office environment with sitting for long periods of time, utilizing standard office equipment and personal computer. The noise level in the work environment is usually moderately quiet. May be required to deal with upset customers. This position typically requires movement around the office, reaching, pushing, grasping, finger dexterity, hearing, seeing and repetitive motions. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
OTHER CITY REQUIREMENTS
- Punctual and consistent attendance
- Excellent oral and written communications.
- Possess a Washington Driver's License and maintain a driving record acceptable to the City's insurance carrier.
- Dress and grooming appropriate to the position.
- Safety attire, equipment and practices appropriate to the position.
- Deal tactfully and courteously with the public.
- Establish and maintain effective working relationships with fellow employees
BENEFITS
- WA State PERS retirement and optional 457 Deferred Comp
- Medical, dental, vision, flexible spending account
- Life, AD&D, long-term disability, and long-term care insurance
- Sick leave (earns 1 day per month)
- Vacation (graduated accrual schedule starts at 12 hours per month)
- 12 paid holidays plus two floating holidays
- Up to 5 days of bereavement leave, if applicable
- Up to four weeks jury duty pay during service
- Employee Assistance Program (EAP)
This job description in no way implies that these are the only duties to be performed. The employee occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisors.
This job description does not constitute an employment agreement between the City and the employee and is subject to change as the needs of the City and requirements of the job change.
The City of Port Townsend is an equal employment opportunity employer. The City employs, retains, promotes, disciplines and otherwise treats all employees and job applicants strictly on the basis of job-related qualifications and competence. These policies and all employment practices shall be applied without regard to any individual's sex, race, color, creed, religion, national origin, sexual orientation (including gender identity), pregnancy, age, marital status, military status, disability, genetic information, or any other characteristic protected by law.
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