City Clerk/Treasurer job in Vader

Job Description: The position requires exceptional customer service and problem-solving skills. Duties include but is not limited to various administrative support to the Mayor. Supervise all city staff under direction of the Mayor. Attend regular evening meetings for the City Council and other city organizations as needed. Manage city financial systems including budgeting and grant/loan funding. This position demands accuracy, organization skills, competency in math and calculations, and strong customer relations skills.
Experience: Prior experience as a city clerk/treasurer or other closely related municipal government officer highly recommended and strongly requested. Must have mastery of and experience with cashiering, customer service and familiarity with Microsoft Office Suite. Ability to compose meeting minutes and official correspondence materials in a competent and professional manner. Grant writing and administration is requested.
Education: College degree strongly recommended. Current training and experience through Washington Financial Officers Association, Municipal Research Services Center, Washington State Auditor’s Office and other state agency training programs a plus.
Hours: Applicant must be able to work Mon - Friday each week from 8:45 a.m. to 5:30 p.m.
Benefits: Position will accrue paid sick leave, holiday pay and paid vacation. The position will be eligible for retirement contributions to a Deferred Compensation Account after one year of employment. This position is eligible for medical/dental/vision coverage.
Compensation: $3,971 - $5,321 per month, depending on experience.
How to Apply: Please fill out and return a completed Job Application (available at vaderwa.org or at Vader City Hall) to the City Clerk/Treasurer at: PO Box 189, Vader, WA 98593 or via email to cityclerk@vaderwa.org. The position will remain open until filled.
Typical duties for Clerk/Treasurer:
Financial:
1. Create and maintain Annual City Budget.
2. Financial reporting and tax filings.
3. Payroll.
4. Accounts Payable/Accounts Receivable.
5. Receipting, depositing, banking and reconciliation of all accounts.
6. Grant administration and application.

Administrative:
1. Administrative support to Mayor and City Council.
2. Prepare documents for and attend City Council meetings.
3. Preparation and recording of City meetings and minutes.
4. Manage city staff under the direction of the Mayor.
4. Contract management.
5. Document management including filing, archival and records retention.
6. Public records requests.
7. Inventory control, acquisition and maintenance.
8. Manage computer software acquisition and maintenance.
9. Oversees licensing activities. (Animal Control, Business Licenses)
10. Provide Notary services.

Human Resources:
1. Personnel documentation and hiring support.
2. Supervise safety committee.
3. Employment regulations and personnel handbook.
4. Medical benefits enrollment.
5. Retirement administration.

Planning & Permitting:
1. Building/Planning permit administration.
2. Assist with code enforcement.

Utility Management:
1. Oversee utility billing activities of the Deputy Clerk and supervise utility staff.
2. Account management including billing, receipting and collection actions.
3. Project management.
4. Maintain asset management records.