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To view the full job description and to apply online visit: https://www.governmentjobs.com/careers/sumnerwa
This position is a full-time, Fair Labor Standards Act non-exempt position. The regular work schedule for the Human Resources Administrative Specialist is Monday through Friday, 8:00am to 5:00pm. Alternative work schedules may be available. Attendance at evening hours meeting or other off-duty events is not anticipated. The incumbent in this position is not a Civil Service employee.
Under the direction of the Human Resources Manager, this confidential level position performs a variety of routine to complex administrative, technical and professional work in coordinating, planning, organizing and executing the City's Human Resources programs. Responsibilities include employee recruitment, safety and training, administrative and analytical work related to other assignments within the Human Resources Department. This is a non-supervisory position.
Examples of Duties
The job duties and responsibilities represented in this job description in no way imply that these are the only duties to be performed. Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by a supervisor. While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty with average proficiency.
- Participate in the implementation and day-to-day administration of the City's human resources policies, programs and projects.
- Assist with employee recruitment and selection process for City departments; coordinate job advertisements, application screenings, testing, and selection.
- Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
- Assist with reference and background checks.
- Communicate with employees regarding their Family Medical Leave Act (FMLA) rights and responsibilities, and ensure compliance of the FMLA and other state and federal regulations as assigned.
- Prepare written summaries and reports of special projects (e.g., EEO-4 Report).
- Coordinate the City’s Accident Prevention Program including policies, training and safety committee.
- Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
- Research legal requirements and may assist in the development of compliance policies.
- Perform various clerical and office support duties for City Administration. Provide backup to related positions, as needed.
- Maintain confidential files, personnel files, records, and reports. Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Interpret and explain Federal and state rules and regulations; assist with the interpretation and correct application of City policies and procedures while exercising the highest degree of confidentiality.
- Serve as primary staff to one or more employee committees e.g. Safety Committee or Wellness Committee.
- Coordinate and maintain training and certification programs including scheduling and record keeping.
- Promote the City goals and priorities in compliance with all policies and procedures.
- Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Implement and apply adopted policies and procedures.
- Other duties as assigned.
Qualifications
Education and Experience
Any combination of experience and education which provides the applicant with the listed necessary knowledge, skills and abilities will be considered.
Preferred qualifications include: Associates degree with an emphasis in business, public administration, human resources, accounting or a closely related field; a minimum of two years of office/business and personnel work experience in the human resources field.
Necessary Special Requirements
- Must pass a background investigation
- Possession of valid Washington State Driver's License with record free from serious or frequent violations.
Necessary Knowledge, Skills and Abilities
Knowledge of:
- Human resources laws (federal, state and local), principles, practices and procedures; knowledge of principles and methods of recruitment and selection, benefits administration, classification and compensation administration.
- Research methods, data collection, sampling techniques and statistical analysis.
- Recordkeeping techniques, processes, research methods and report presentation; knowledge municipal government organization, functions, and services.
- Federal, state and local legislation pertaining to Family and Medical Leave Act, Washington Paid Family Medical Leave Act, Equal Employment Opportunity and Affirmative Action programs and processes.
- Business English, spelling, grammar and punctuation.
- Principles and practices of governmental accounting principles and practices, program analysis, and budget planning, principles and practices.
- Principles and practices of benefit and human resources administration.
- Computer software including Microsoft Office products.
Ability to:
- Perform successfully and according to professional standards, financial work of a municipal nature.
- Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
- Maintain the integrity and confidentiality of human resource files and records.
- Learn, operate and train others on the City’s computer programs.
- Communicate effectively, orally and in writing.
- Use of interpersonal skills with tact, patience and courtesy.
- Answer questions, advise staff, and resolve problems on recruiting and selection issues.
- Use initiative and independent judgment within established procedural guidelines.
- Prepare, maintain, and review human resource records, reports, and documentation.
- Establish and maintain effective working relationships with co-workers and the public.
- Work on multiple, concurrent tasks with frequent interruptions.
- Maintain reliable and dependable attendance.
- Contribute to the City’s mission, vision and values.
To view the full job description and to apply online visit: https://www.governmentjobs.com/careers/sumnerwa
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