Management Analyst job in Shoreline

CLOSING DATE: 03/25/20 11:59 PM

GENERAL SUMMARY:

Shoreline is an inclusive City that endeavors to build a work culture which embraces diversity, encourages participation, and promotes equity.
 

Covered letter and resume are required application attachments. In your cover letter, please describe how your training and work experience have prepared you for this job. 

The Shoreline Planning & Community Development (PCD) department is hiring a Management Analyst to join our team of dedicated professionals in this rapidly growing inner-ring city of 56,000. The PCD department processes nearly 3,000 development permits annually and recently instituted on-line permitting. PCD staff also have the opportunity to implement innovative deep green construction standards and transform the City around future light rail station with sustainable, transit-oriented redevelopment.  PCD also gets to work on important social issues such as affordable housing.   

We are seeking a candidate to support our team using data analytics and business intelligence software systems (such as Microsoft BI, Tableau, SAS, Cognos, Salesforce) to create robust reports that integrate and manipulate various data sources to be shared with end-users.  Experience with software systems that manage permitting, plan review and inspections and financial/budgetary data systems is a plus. The PCD Management Analyst should also be a proficient writer, communicator and project manager. 
 
The Planning & Community Development department currently has 24 staff members including permit technicians, plans examiners, planners, inspectors, and support staff. The Management Analyst works directly with the Department Director in support of the department and in collaboration with other teams throughout the City.  Be a part of an organization that is actively working to continuously improve and become anti-racist and multicultural. 

 
DEFINITION

To perform analytical work of a highly responsible nature requiring program, contract or budgetary analysis; to participate in the design and implementation of possible solutions to problems, policy development, special studies, contract and project management; and intergovernmental coordination; and to provide assistance to lower level professional and clerical personnel.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from assigned management staff.

EXAMPLES OF DUTIES:

ESSENTIAL AND MARGINAL FUNCTION STATEMENTS   Essential responsibilities and duties may include, but are not limited to, the following:
Essential Functions:

1. Track and monitor projects within the assigned department. Analyze resources allocated to projects and continuously update project progress. Serve as liaison to project managers, and others involved, to keep projects on track.
2. Review, analyze and evaluate various issues; determine methods and procedures to be followed; develop and recommend programs and appropri­ate revisions based on analyses.
3. Gather, assemble and analyze data; participate in budget development; set priorities and arrange conferences with concerned individuals; compile information for statistical, financial and budget reports; draft documents including motions, contracts, ordinances and grants.
4. Serve as professional resource to various organizations and committees; attend and participate in professional group meetings; participate in public relations activities in support of program.
5. Facilitate project team meetings or staff meetings as needed; serve as trainer for departmental procedures and systems.
6. Participate in the development of policy guidelines, decisions, program work plans, goals, and objectives.
7. Coordinate studies and implementation efforts with appropriate City officials, Council, staff and other governmental entities.
8. Oversee contractual services as assigned; negotiate scope of services for contracts; monitor contracts for compliance; review invoices and evaluate contractor performance; terminate or close contracts as necessary or appropriate.
9. Develop and review bid specifications; prepare bid forms and advertise for bids; formulate recommendations for bid awards; establish escrow accounts, release bid bonds and security deposits; prepare bid reports; maintain insurance.
10. Perform administrative tasks as needed; respond to requests from the public.

Marginal Functions:

1. Represent the department at meetings and conferences as assigned.
2.  Perform related duties and responsibilities as required.

QUALIFICATIONS:

Knowledge of:

Principles of project management, data analysis and evaluation.
Local governmental administration procedures.
Principles and practices of public administration.
Principles of contract preparation and administration.
Methods and techniques for negotiating contracts.
Principles and practices of bid specifications.
Effective business letter writing, and report and presentation preparation.
Technology and software applications that can enhance the effectiveness of the department and the ability to determine whether new technology (hardware or software) will improve departmental results.
Pertinent Federal, State and local codes, laws and regulations.
Principles and practices of local budget preparation and administration.
 
Ability to:
Perform analytical work of a highly responsible nature requiring program or budgetary analysis.
Gather, assemble and analyze data.
Prepare clear and concise analytical reports.
Evaluate bids and award contracts accordingly.
Effectively present program issues to a variety of audiences.
Participate in the development of policy guidelines and/or decisions.
Operate office equipment including computers and supporting word processing and spreadsheet applications.
Communicate clearly, both orally and in writing.
Foster a climate that encourages fairness, respect, and inclusiveness.
Effectively address and resolve customer concerns.
Establish and maintain effective working relationships with those contacted in the course of work.
 

Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:
 
Experience:  Three years of increasingly responsible public sector administration and analytical work experience.
 
Training:  Equivalent to a bachelor's degree from an accredited college or university with major course work in business administration, public administration, economics or a related field.

SUPPLEMENTAL INFORMATION:

Environmental Conditions:  Office environment with occasional travel from site to site.

APPLICATIONS ARE ONLY ACCEPTED THROUGH THE CITY OF SHORELINE ON-LINE APPLICATION SYSTEM.

To view the complete job description and to APPLY: 

https://www.governmentjobs.com/careers/shorelinewa