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Are you a go-getter who loves a challenge? City of Renton is looking for its next superstar Payroll Finance Analyst and that could be you! If the following tasks/abilities sound like a role you would love, apply today!
- Maintain payroll information by collecting, calculating and entering data.
- We'll rely on our payroll position to audit and verify all time keeping records of employees' hours worked as well as any deductions or withholdings required to comply with state and federal law.
- Promptly provide payroll information, attention to detail, answer questions, investigate and resolve any discrepancies in a timely manner.
- Staying cool under pressure is a must and being able to work in a team environment as well as focus individually will lead you to success.
SUPERVISION:
Reports To: Financial Operations Manager
Supervises: None
JOB DUTIES/RESPONSIBILITIES:
Essential Functions:
- Provide technical expertise concerning payroll issues, procedures, regulations, and laws and additionally provide solutions to problems in payroll that arise on a day-to-day basis.
- Audit information entered into the payroll system as well as information provided by Accounting Assistants and customers to ensure City Policy, Labor Agreements and Federal and State laws are followed.
- Analyze, compute, and enter all aspects of payroll to include: download payroll timesheets into financial system, balance hours between systems, audit timesheets, enter employee maintenance, benefits and deductions, compute payoff figures, adjustments, garnishments, and process payroll.
- Research, analyze, and compute, all payroll adjustments as needed. Make recommendations to supervisor and provide explanation of calculations to employees.
- Provide technical assistance to City employees related to payroll matters, assist them in understanding their paycheck and respond to employee questions in a timely manner.
- Prepare journal entries for reporting requirements.
- Prepare and send files such as direct deposits, positive pay, deferred compensation plans, Department of Retirement Systems, deductions, benefits, garnishments, payroll taxes, W-2's and all similar plans/reports.
- Prepare a variety of correspondence and documents for reporting requirements after each pay period is complete. Prepare and distribute reports for other departments and vendors.
- Implement terms of bargaining agreements.
- Reconcile workers compensation time loss payments and adjustments.
- Set up new employees into the financial systems.
- Prepare complex, routine, and ad hoc reports using report writing tools and software.
- Prepare routine and non-routine journal entries for the proper recording of payroll related financial entries.
- Monitor, reconcile, and analyze account balances; prepare necessary transfer documents to adjust appropriations/expenditures.
- Input, revise or delete a variety of financial and statistical data into a computer; audit and verify accuracy of information; balance and resolve discrepancies as needed.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
- Bachelor's degree in accounting, finance, business administration or related field.
- Three years of progressively responsible experience in full cycle payroll processing.
- Or 7 years of relevant education and experience.
- Finance and accounting experience preferred.
- Public sector experience preferred.
- Successful passing of a required background check and credit check.
- KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:
- Written communication skills, ensuring correct grammar, spelling, punctuation, and vocabulary.
- Oral communication skills.
- Technical writing skills.
- Interpersonal skills using tact, patience, and courtesy.
- Effective, professional, and positive interactions with difficult individuals.
- Understand and follow direction given.
- Meet schedules and deadlines.
- Accurate advanced mathematical skills.
- Recordkeeping and data entry skills.
- Report preparation and distribution skills.
- Research and analytical skills.
- Problem-solving skills.
- Decision-making and conflict-resolution skills.
- Detail-oriented and organization skills.
- Use chart of accounts, laws, codes, policies and procedures that pertain to assigned duties.
- Proficiency in spreadsheet applications including math and financial, and macro functions.
- Financial and statistical analysis and research techniques.
Ability to:
- Compose, proofread, and edit correspondence.
- Work independently.
- Generate complex reports.
- Analyze various sources of information and reconcile the inconsistencies.
- Understand, interpret, apply and explain complex contracts, rules, regulations, policies and procedures.
Knowledge of:
- Advanced knowledge of Microsoft Word, Excel, Outlook, and Crystal Reports or other report writer software.
- FLSA rules.
- WA State sick leave
- PFML rules and regulations,
- Pay, hour, taxes, benefit laws and regulations as applicable to Washington municipalities.
- DRS laws regulations, reporting.
- Methods, procedures and terminology related to payroll. Applicable laws, codes, regulations, policies and procedures.
- State and local government organization, processes, and operations.
- Governmental budgeting and accounting principles and practices as prescribed by laws, regulations, authoritative pronouncements, and the established standards of professional organizations.
- Reporting requirements for payroll taxes and benefits.
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