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Job Title: Assistant City Manager
Department: CityManager’s Department
Classification: Exempt
Purpose of Job: Assists and supports the City Manager in coordinating and directing citywide departmental activities and operations consistent with the organization’s values, mission and vision; serves on senior leadership team; develops and implements the City’s strategic direction through thoughtful guidance and oversight of assigned areas of responsibility; performs highly responsible and complex administrative work; directs and conducts a variety of special projects; serves as Acting City Manager as requested by City Manager during her absence.
Supervision Exercised and Received: Works under the direct supervision of the City Manager. Exercises direct supervision over designated Department Directors.
Essential Job Functions:
Department oversight responsibilities are subject to change based on changing organizational needs and priorities; and upon the incumbent’s strengths, experience, and skills. Incumbent should expect to oversee 4-7 departments, with collective annual expenditure authority, including capital, of approximately $40-50M and oversight of approximately 150 full-time employees.
- Execute leadership and supervision responsibilities through sound judgment, focusing on quality improvement, managing and resolving conflict, fostering a culture of accountability, defining and clarifying responsibilities and expectations, setting goals, providing motivation and performance feedback, recognizing contributions of others in the organization and encouraging training and development.
- Assists and participates in the development and implementation of goals, objectives, policies, and priorities for citywide government and the City Manager's Office.
- Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload administrative and support systems, and internal reporting relationships; identify opportunities for improvement; and direct the implementation of changes.
- Administers, coordinates, and monitors a variety of programs that cross City department operational lines; researches development opportunities to address funding needs.
- Supervises and leads staff efforts to conduct studies, surveys, and the collection of information on complex operational and administrative problems; analyzes findings and prepares reports of practical solutions and strategies for review by the City Manager.
- Manages special projects and develops community coalitions.
- Coordinates assigned activities of the City Manager's Office with City departments and divisions and with outside agencies; assists in the installation of new programs and procedures
- Establishes and maintains positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public. Attends City Council meetings and work sessions. Represents the City before special commissions, advisory boards, the community at large, and at professional meetings as required.
- Participates in and contributes to the development and administration of the annual City budget; directs the forecast of funds needed for staffing, equipment, materials, and supplies; directs and approves expenditures of assigned departments; and directs the preparation and implementation of budgetary adjustments as necessary.
- Serves as a member of the city’s emergency response team.
- Reviews all memos to Council before final for approval. Manages City Council work session topic schedules.
- Responds to resident complaints and requests for information that cannot be handled at lower staff levels.
- Assists and advises the City Manager; relieves the City Manager of administrative details; serves as Acting City Manager as assigned.
Core Competencies: Displays the following key competencies in the overall job performance to include knowledge, skills and abilities:
- Builds effective teams with appropriate and diverse mix of perspectives and experience to work toward common objectives
- Communicates effectively using a variety of methods, including, but not limited to: email, memos, presentations, etc., that convey a clear understanding of the needs of various audiences
- Practices accountability and responsibility for own actions and for those supervised.
- Demonstrates proficiency with the principles and practices of public administration and governmental budget preparation.
- Demonstrates proficiency with f business and management principles, including strategic planning, resource allocation, leadership techniques, and staff coordination.
- Maintains knowledge and practices the efficient and effective management of funds and resources to accomplish the goals and objectives of the city in a transparent manner.
- Manages conflict to move organizational objectives forward effectively while minimizing unnecessary disruptions.
- Responsive to requests from elected officials, community members, visitors, and staff in a professional and timely fashion: motivates, engages and directs people as they work, and identifies the most appropriate staff for a given task, in order to ensure a successful outcome.
- Identifies solutions to complex problems, develops and evaluates options before implementing solutions.
- Leads by example, demonstrating respectful interpersonal traits including: empathy, understanding, courtesy, tact, and cooperation; setting the example for others, and treating others of varied backgrounds with dignity and respect.
- Demonstrates knowledge of principles and procedures for personnel recruitment, selection, training, and labor relations and negotiation.
Other duties as assigned.
Minimum Requirements:
Education: Bachelor’s degree in related field required in political science, business or related public service field
Experience: Five (5) years of progressively responsible, professional experience in public policy, strategic planning, organizational development, budgeting or other related public sector activities including four (4) years of supervisory and executive or senior management experience.
Licenses & Certifications: Must possess a valid Colorado driver’s license or be able to obtain one within 30 days of start date.
NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.
Desirable Qualifications:
- Prefer Master of Public Administration (MPA) or Master of Business Administration (MBA) or related Master’s degree.
- Knowledge of affordable housing, parks, recreation and cultural organizations, interrelationships, trends, regional and federal policy and advocacy.
NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.
Position Type and Work Hours: Regular full time, 40-hour work week, Monday through Friday, hours may vary with workload. Evening meetings to included but not limited to City Council meetings and work sessions will be required in addition to or instead of normal hours.
Work Environment:
- Indoors: Office environment
- Outdoors/Off-Site: Meetings, trainings, and site visits at a variety of city facilities and areas.
Essential Physical Requirements:
- Lifting & Carrying: Occasionally, unassisted, up to 25 lb. boxes, files, etc.
- Physical: Reaching, standing, sitting, typing, talking, crouching, kneeling, seeing, driving, and hearing.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
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