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THE POSITION: The City is seeking a capable City Clerk to perform a variety of clerical, technical and administrative work in the administration of the City government. The City Clerk has the functional role as Public Records Officer, Personnel Officer, Risk Manager, and may be appointed Civil Service Commission Chief Examiner/Secretary.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Acts as Clerk at all Council meetings; prepares and distributes agendas, materials, minutes, and records of meetings.
• Acts as custodian of official City seal and attests by signature ordinances, resolutions and contracts.
• Drafts ordinances and resolutions as needed.
• Prepares reports for Council meetings as requested.
• Maintains official City records.
• Maintains official personnel files.
• Prepares job descriptions, job announcements, and assists in the recruitment and hiring process.
• Prepares amendments and updates for the Policies & Procedures Manual and administrative policies.
• Assists in labor relations, provides support in collective bargaining processes, and negotiations with employee associations.
• Processes State Labor & Industries citations and notices and employees' claims.
• Works with departments in the development and implementation of employee training, wellness, and assistance programs.
• Serves as official contact for City's Drug & Alcohol Testing Program and administers policy and procedures provisions.
• Serves on oral interviewing boards.
• Processes and investigates all claims for damages.
• Prepares claim and lawsuit information for attorneys and insurance claims adjusters.
• Maintains City's insurance files.
• Updates risk management program.
• Prepares insurance application forms and proposals for insurance underwriters.
NONESSENTIAL DUTIES
• Performs other duties as assigned.
May act as Civil Service Commission Chief Examiner/Secretary (if appointed)
• Acts as Chief Examiner/Secretary at all meetings; keeps minutes and other records of the Civil Service Commission.
• Administers provisions of and drafts amendments to Civil Service Rules & Regulations and makes recommendations to Commissioners relative to matters of policy.
• Prepares Civil Service Commission budget.
• Prepares and administers examinations.
DESIRED MINIMUM QUALIFICATIONS
• Graduation from a college or university with a bachelor's degree in public administration, business management, WA State retention and Public Records requirements; municipal experience, or a closely related field, and three (3) years of related experience; or
• Any equivalent combination of education and experience.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
• Working knowledge of:
o General office procedures
o Legal language and procedures
o Basic bookkeeping practices
o Robert’s Rules of Order
o Local government records retention
o Applicable codes from the revised code of Washington (RCW’s)
• Ability to:
o Effectively communicate on a one-to-one basis with the public
o Maintain effective working relations with employees, other departments, officials and the public
o Maintain accurate records
o Type and enter data accurately
o Work under pressure and/or frequent interruptions
o Maintain confidentiality of records and information
SPECIAL REQUIREMENTS
• Valid Washington driver’s license without record of suspension or revocation in any state, or ability to obtain one by time of hire.
• Attend evening City Council meetings.
• Must be bondable.
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