|
Job Title: Accounting Assistant
FLSA Status: Non-Exempt
Reports To: Finance Director
Salary Range: $53,087 - $63,726 annually ($4,424 - $5,311 monthly)
NATURE OF WORK
Accounting Assistant is a full-time non-exempt position working under the direct supervision of the Finance Director, performing assigned duties in accordance with policies and procedures. The regular work schedule is Monday through Friday, between the hours of 8:00 a.m. to 5:00 p.m. The work schedule will be designated and approved by the Finance Director. Attendance at evening or weekend meetings is normally not required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The function and purpose of the position of Accounting Assistant is to assist internal and external customers, provide accounting and general office support for the Finance Department, and to promote the overall efficiency of the City's accounting, treasury, licensing/permitting, reporting and data processing operations.
The Accounting Assistant coordinates and performs routine and specialized duties in the Finance Department requiring accuracy, attention to detail, and solid time management in order to complete accounting functions in a timely manner. The Accounting Assistant provides other administrative support as assigned by the Finance Director. Areas of duties include accounts payable, contract/project tracking, payroll, accounts receivable, account reconciliation, business license and occupational tax, general and specialized reporting, cash handling, month end close, data processing, and maintaining internal controls and ensuring compliance with state, federal and local policies, procedures, rules and regulations.
Individuals assigned to this position have discretion in coordinating and conducting the day-to-day workflow. However, work may be reviewed by the Finance Director, other City staff members, consultants retained by the City, or by auditors from outside agencies. The Finance Director may assign priorities and specific tasks.
JOB DUTIES AND RESPONSIBILITIES
This job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other function areas to cover absences, to equalize peak work periods, or to otherwise balance the workload.
PRIMARY DUTIES
Accounts Payable
Maintain and update vendor account information in Bias, invoice entry and tracking, monitor and remit recurring monthly expenses, ensure all invoices are stored electronically, monitor and process visa transactions and payments, vendor account research and reconciliation, and assist with public records requests
Contracts and Projects
Track and link contracts and projects to accounts payable invoices, maintain and update contract and project Information in Bias
Accounts Receivable
Prepare invoices, maintain and update account information in Bias, review and anticipate upcoming account receivables
Business Licenses and Occupational Tax
Maintain and update business license account information in Bias, coordinate with the Department of Revenue to approve and process business licenses, prepare and issue business tax reporting forms, coordinate utility and franchise tax, and post, file and track home occupation permits in cooperation with the Community Development Department
Cash Handling
Take daily deposits to the bank, occasionally act as backup for front counter taking payments and operating a till. This position performs fiscal record keeping or accounting tasks a majority of the time, with attendant clerical duties performed as required.
OTHER EXPECTATIONS
• Demonstrates teamwork by establishing and maintaining cooperative working relationships, displaying support and respect for others in communications, and proving to be reliable and responsible.
• Accomplishes data entry, account research, analysis and reports using a computer system and multiple software application programs, including governmental accounting, word processing and spreadsheets.
• Responds quickly and appropriately to citizen or employee inquiries, requests for service, and/or complaints.
• Works overtime as necessary to achieve departmental goals, as authorized by supervisor.
• Maintains appropriate behavior, appearance (as appropriate for position) and performance.
• Regularly takes initiative in recommending changes in work methods, policies, and procedures to improve levels of service delivery and improve overall operating efficiencies.
• Researches records as directed by management.
• Perceives when non-routine activities are required and offers to help without needing to be asked.
• Makes efforts to modify workload to assist with an emergent problem, assignment, or project whenever feasible.
• Perform quality customer service to internal and external customers over the phone and in person in an open and often busy environment.
• Participates in emergency management operations as needed.
• Assist other departments as assigned by supervisor, when workflow of either department deems it necessary.
• Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
While requirements may be representative of minimum levels of knowledge, skills and abilities, to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
• Knowledge of municipal accounting procedures and the Budgeting, Accounting and Reporting Systems (BARS).
• Ability to operate personal computers with multiple software applications, knowledge and skills with internet applications.
• Maintain efficient and effective financial systems, internal financial controls, and procedures.
• Ability to multi-task and deal with interruptions.
• Ability to plan, analyze, prioritize, coordinate and produce accurate work in a timely manner and in accordance with sound accounting practices.
• Ability to follow stated oral and written instruction.
• Skills and ability in written and oral communication sufficient to handle sensitive projects and problems develop strong working relationships with divergent groups and communicate technical and financial concepts to staff.
• Ability to coordinate and compile fiscal, statistical and other information and data.
• Capable in Excel to run basic macros, follow formulas, create and maintain spreadsheets.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
• Work is performed indoors in an office environment.
• Mobility: Work involves walking, talking, hearing, using hands to handle, feel or operate objects. May be required to push, pull, lift and/or carry up to 20 pounds.
• Vision: Visual acuity to read numerical figures and computer screens and the ability to adjust focus.
• Noise Level: moderately quiet.
• Other Factors: May on occasion be required to work extended hours including evening or weekend.
TOOLS AND EQUIPMENT USED
Personal computer, spreadsheet, word processing, database and presentation software, central financial computer, telephone, 10-key, copy/fax and scanner.
MINIMUM REQUIREMENTS
• High School Diploma
• Two-year degree in accounting, desirable
• Three years’ experience in accounting required, municipal preferred or equivalent combination of education and experience
• Valid Washington State Driver's License
• Must be bondable
EXPERIENCE AND TRAINING
• Customer service
• Experience in BARS desirable
• Experience in cash handling, payroll, B&O, AP, AR and/or other accounting functions
• Experience with computers and application software, including word processing and spreadsheets
• Any other combination of experience and training that provides the desired skills, knowledge and abilities.
NOTE:
1. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
2. This job description in no way implies that these are the only duties to be performed. Employees occupying this position will be required to follow job-related instructions and to perform job related duties requested by their supervisor.
3. This job description does not constitute an employment agreement between the City of Yelm and employee and is subject to change as the needs of the City and requirements of the job change.
BENEFITS: PERS Retirement, Medical, Dental, Vision, and Life Insurance; Vacation, Holidays and Sick Leave. Benefits based on a 40-hour workweek.
HOW TO APPLY
Visit City of Yelm Employment Opportunities www.yelmwa.gov for application packet. Submit completed application, resume and letter of interest to Human Resources, 106 Second Street SE, Yelm WA, 98597 or karenb@yelmwa.gov.
|
