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JOB SUMMARY:
Perform a variety of technical record keeping and clerical duties in the Municipal Court.
JOB DUTIES/RESPONSIBILITIES:
Essential Functions:
- Communicate a wide variety of information to the public regarding court functions and procedures by telephone and in person at the front counter.
- Enter citations, transactions, proceedings, and documentation relative to case management in the designated court software system.
- Set cases for various types of hearings including arraignment, pre-trial, trial, mitigation, contested, show cause and motions; prepare court calendars and notify parties related to case by subpoena, summons, officer notice and bonding company notice; process continuance requests and notify parties involved.
- Track cases with continued, suspended or deferred status; monitor cases on probation for various evaluations, schools, or management courses (i.e. alcohol, victims panel, anger management, defensive driving school) obtain record checks, review compliance and non-compliance reports, send notices and prepare calendar.
- Maintain warrant control; issue, recall, process and purge warrants; maintain failure to appear control; order, issue, adjudicate and purge as appropriate.
- Act as mental health/commitment coordinator, prepare orders, contact Western State or other doctors to coordinate an appointment for evaluation, prepare transport order, coordinate with jail, attach order with appropriate documents and coordinate all other schedules and information.
- Monitor and process probation information, including docketing status reports and determining if a hearing is necessary.
- Perform various duties to maintain calendars including but not limited to; DWLS calendar, Judge's review calendar, jail calendar, contested calendars, pre-trail/trial calendars, and jury trials.
- Determine if defendant is eligible for personal recognizance bond by reviewing court records. If eligible complete forms and set appropriate hearing and recall warrant.
- Serve as jury coordinator; select, qualify, summons, track attendance and hours served by Jurors, and calculate expenditures. Issue vouchers authorizing witness fee and juror payments
- Serve as court clerk while court is in session and record and document proceedings; perform bailiff duties during jury trials; direct and accommodate jurors.
- Calculate, accept and account for bails, fines, restitution and costs; enter transactions in computer system recording receipt of funds; balance journal and make daily deposit as assigned.
- Perform various duties related to the domestic violence legislation requirements including but not limited to: preparing orders, copying, notifying Domestic Violence Advocate, entering information into the case management system searching for information.
- Maintain confidentiality and tact in dealing with the public.
- Remain current with relevant technological advancements as it relates to field.
- Maintain regular, reliable, and punctual attendance.
Standard Functions:
- Maintain accounts receivable and time pay accounts; send statements and delinquent notices, order and send collection statements.
- Track prisoners in custody awaiting arraignment, trial or review hearing; maintain jail commitments and follow-up proceedings.
- Schedule appointments and prepare documents for referral to probation.
- Perform various duties related to the domestic violence legislation requirements including but not limited to: screen and assist domestic violence victims in filing order for protection and/or no contact order.
- Perform other duties as assigned.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
- High school degree or equivalent.
- Two years of increasingly responsible clerical experience in the legal field, or closely related field.
- Judicial Information System (JIS) experience is preferred.
- Successful passing of a required background check and national fingerprint-based records check.
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