Human Resources Coordinator (Recruitment) job in Auburn

The HR Coordinator position will perform professional work coordinating a number of public Human Resources programs with an emphasis on recruitment and selection, benefits administration, HRIS systems, citywide training, and other areas of Human Resources as assigned. Work is conducted in accordance with federal, state, and local statutes; professional, administrative, and legal standards; and general policies as established by the Mayor, City Council, and Human Resources Director.

 

RECRUITMENT FOCUS

*Develops and administers the complete recruitment and selection process for position vacancies including, but not limited to, requests to fill, advertising, job announcements, application screening, developing valid skill tests and appropriate interview questions, participating in and supporting the oral panel interviews, checking references, and ensuring procedural compliance in all hiring processes.
 
*Verifies, places, and tracks position advertisements; reviews applications and answers applicants' inquiries; prepares job announcements and interview questions; schedules and coordinates interviews; participates in interview panels; proctors applicant testing; updates the City's employment webpage; conducts reference and background checks; and obtains abstract of driving records as part of the hiring process.

EXAMPLES OF OTHER WORK/RESPONSIBILITIES 

*Coordinates with the Human Resources Assistant for preparation of payroll reports and documentation for new hires, promotions, and lateral transfers; assists in maintaining the department filing systems, employee personnel files, and computerized human resources information system.
 
*Tracks various human resources programs including, but not limited to, performance management systems, employee handbooks, recruiting statistics, and advertising costs.
 
*Accurately inputs data into complex computer database systems; utilizes Word, Excel, and report-writing software (e.g., Crystal) to create reports and spreadsheets; may create and update organization charts.
 
*May conduct new employee orientations; conduct exit interviews with departing employees; and periodically review packets for relevance and completeness.
 
*May assist in coordinating the Civil Service program, including implementing Civil Service recruitments and background processes; drafting and distributing meeting and hearing agendas; and answering Civil Service questions from the public and applicants.
 
*May conduct investigations and follow ups, and responds to Labor and Industry and unemployment claims, as directed.
 
*Assists with the City's CDL (DOT) mandated drug and alcohol testing program for affected positions; works with division supervisors for employees training and testing.
 
*May assist with the City's Wellness programs.
 
*May assist in wage and salary administration, tabulate statistical information, conduct salary surveys; respond to, and assist with conducting, compensation and benefit surveys; and provide information on salaries, contracts, and positions to other agencies and jurisdictions.
 
*May assist in developing and coordinating citywide and regulatory training, including preparing and conducting training sessions, confirming training sites and session dates, setting up room arrangements and supplies, contacting attendees with training information, and coordinating refreshments; participates as a facilitator in appropriate training, as required.
 
*May act as the administrator for the City's learning management system, creating learning paths, uploading training courses, and assisting users in the use of the system.
 
*May research curriculum and create online and instructor-led training courses, consulting with department subject matter experts to ensure training objectives are met.
 
*May assist in developing and maintaining the City's calendar schedule of training programs and events, coordinating with subject matter experts in setting up department specific trainings.

*Assists department personnel with various clerical and routine administrative duties; answers phones, greet visitors, and assist employees and the general public.
 
*May conducts weekly Public Defender Screening at the courthouse; run reports from SCORE Jail, and process applications for screening.
 
*Maintains confidentiality of personnel records and other information.
 
*Uses multiple-line telephone system and efficiently handles heavy volume at times.
 
*Recommends changes to personnel policies and procedures.
 
*Recommends job classification changes.
 
*Answers inquiries on recruitment issues, as directed.
 
*Performs research and data compilation for various projects as necessary.
 
*Safely uses office equipment; uses computer for word processing, spreadsheet applications, employment actions, and employment inquiries; types correspondence, reports, contracts and other material; distributes correspondence, memorandums, meeting agendas, training information and other materials, as necessary.
 
*Communicates effectively, both orally and in writing.
 
*Coordinates several projects simultaneously, some of which may involve interdepartmental meetings and coordination.
 
*Independently plans and carries out workload, coordinating with other staff as necessary.
 
*Regular, reliable, and punctual attendance.
 
*Due to internal and external customer service needs, the incumbent must be able to work a full-time schedule, onsite (appropriate City worksites).
 
*Works effectively under pressure and with frequent interruptions.
 
*Completes work and projects in a thorough and timely manner.
 
*Understands and follows directions from supervisors, posted work rules, and procedures.
 
*Works courteously and effectively with public officials, citizens, contractors, vendors, supervisors, and other employees, both in person and over the telephone; assisting them with a wide variety of information pertaining to City and department.
 
*Shows initiative in performing job functions.
 
*Performs related work as required.
 
* = Primary function.

 

 

Bachelor's degree in human resources/business administration, or closely related field, plus two (2) years of related human resources/recruiting experience and advanced computer skills; OR a combination of education, experience, and training that indicates the ability to successfully perform the essential elements of the position listed above.

Experience with recruitment and selection is preferred. Human Resources Certification is highly desirable. Successful experience with current computerized human resources systems and spreadsheet applications is highly desirable. Successful experience using automated recruiting resources is highly desirable.