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BASIC FUNCTION:
Under the direction of the Court Administrator or an assigned supervisor, perform a variety of technical record-keeping and clerical duties in support of the Municipal Court; process forms, orders and documentation for court cases from origin to final disposition. This is the entry-level clerk position, and differs from the Court Clerk II position in that the latter requires more court related experience.
ESSENTIAL JOB FUNCTIONS:
• Communicate a wide variety of information to the public regarding court functions and procedures by telephone and at the counter. Make appropriate docket entries on all received telephone calls and in person inquiries.
• Set court dates; state traffic infraction procedures; receipt monies for infractions and violations; issue subpoenas and summons for court appearances. Process documentation for various hearings.
• Enter infractions, violations, transactions, proceedings, and other documentation relative to case management into the court’s computer system; review a variety of records, Revised Codes of Washington and Police codes.
• Set cases for various types of hearings including arraignment, pre-trial, trial, mitigation, contested, show cause and motions; prepare court calendars and notify parties related to case by subpoena, summons, officer notice and bonding company notice; process continuance requests and notify parties involved; docket court proceedings.
• Assist with public defender screening.
• Assist with jury panels during jury trials.
• Establish time pay accounts, send statements and delinquent notices.
• Serve as Court Clerk while court is in session and record and document proceedings.
• Calculate accept and account for bails, fines, restitutions and costs; enter transactions in computer system recording receipt of funds. Reconcile and balance cash box daily, including credit card payments.
• Perform other related duties as assigned.
EDUCATION AND EXPERIENCE:
Any combination equivalent to graduation from high school or equivalent and three years of increasingly responsible clerical experience, including one year of court-related experience, or equivalent, relevant work experience with public contact. DISCIS experience preferred.
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