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JOB SUMMARY:
The Economic Development Division of the City of Renton's Community and Economic Department is seeking a skilled self-starter to support our team's technical clerical and administrative needs. The ideal candidate will have experience working in commercial real estate, economic development, planning, marketing, communications or related fields. Skill in all Microsoft Office applications is required and extensive experience in Adobe Creative Suite tools, web design and maintenance, electronic newsletter production and social media management is strongly desired.
JOB DUTIES/RESPONSIBILITIES:
Essential Functions:
- Plan and perform complex administrative office coordination; relieve their supervisor of technical, clerical and administrative duties.
- Compose, prepare and type a variety of correspondence, memos, reports and other materials; edit and proofread documents for proper grammar and formatting standards.
- Answer telephones and emails; provide information and assistance to City Staff and the public; take messages or refer calls to appropriate staff member or other city department.
- Organize and coordinate office functions, activities and communications; assure efficient workflow and office operations.
- Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll and operations; prepare status reports, charts and graphs as requested.
- Prepare a variety of financial and narrative reports and records as necessary; assist in budget projection, preparation, appropriation and control.
- Operate business and office machines including, but not limited to: computers, applicable software, copiers and calculator.
- Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval.
- Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and conduct visitors to employer or appropriate person.
- Train, schedule and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments.
- Attend a variety of meetings including staff meetings as assigned.
- Maintain regular, reliable, and punctual attendance, work evening and/or weekend hours as assigned, and travel as required.
- May arrange travel schedule and reservations for Division staff.
- Remain current with relevant technological advancements as it relates to clerical field.
Standard Functions:
- Assist in conducting a variety of studies involving programs, systems, operations, special needs, issues or activities of an assigned department; research, analyze and prepare recommendations or conclusions on assigned projects.
- Prepare and coordinate purchase of office supplies, equipment and other expenditures.
- Provide staff support and administrative assistance to boards and committees; prepare reports, agendas, correspondence, meeting minutes and other materials as appropriate and according to decisions and approved actions.
- Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings and City literature; coordinate efforts with City departments, government agencies and vendors.
- Participate on a variety of City committees, study groups and task forces.
- Develop and prepare specifications for departmental projects, contracts, purchases and equipment; research, prepare and administer grants.
- Perform related duties as assigned.
- May be assigned to support critical city priorities during disasters or other emergencies.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
High school degree or equivalent supplemented by coursework in business administration, office management or related.
3 years of increasingly responsible administrative support experience.
May require valid drivers' license.
Successful passing of a required background check.
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