Contract/Purchasing Administrator job in Wenatchee

JOB PURPOSE:
Provide Procurement and Contract Services (PCS) support for all District departments to include procuring materials, services and supplies in compliance with legal requirements, District policies and customer service goals, as well as contract administration support including document preparation and processing, bid tabulations, data entry, and records management.

JOB FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential function of the job satisfactorily.

1.  40% Provide contract support to PCS staff, including, but not limited to preparation, processing, distribution and follow-up of contract documents, Change Orders, Amendments, Addenda and RFQs. Maintain delegated purchasing and contract signature authority and brand name/sole source records. Establish and modify purchasing contracts. Provide documents and links for bidding opportunities website, assist contractors with obtaining bid documents, attend bid opening and tabulate bid results.

2. 40% Procure "off-the-shelf" and made-to-order goods and services. Solicit quotes, analyze prices, discounts, deliveries, review terms and conditions and obtain approval, as necessary and authorize purchase orders. Review, verify compliance and process purchase requisitions and purchase orders. Develop supply chain system queries, run reports. Resolve quantity, price and order accuracy issues. Issue change orders as required. Expedite delivery of goods in shortage situations for critical and/or late orders.

3. 5% Administer the Public Works Less Than $25,000 process. Receive requests from departments, request rates from contractors, prepare letters, set up purchase contracts, process requests and track usage in Maximo.

4. 5% perform supply chain software training and support to customers. Provide timely front line support for employee supply chain questions. Escalates complex technical inquiries as needed. Develop and maintain procedures, manuals, training and reference materials and conduct employee training on the Maximo Purchasing Application. Assist in the development, maintenance and implementation of purchasing, contract administration, and operational procedures. Assist in training District staff on PCS intra/internet usage and preparation of contract document templates used in the contracts and agreements process.

5. 10% Assist with PCS web site development and maintenance. Provide web documents and maintain web links and content. Provide Bid Processing and Bid Workflow database training, as needed. Assist in monitoring the process and schedules of contracts and agreements for timing and format. Assist in placing schedules in Outlook and Bid Workflow. Assist in monitoring quality of submitted contracts and agreements.

6.  Ongoing Develop and maintain effective relationships with internal and external customers including Procurement/Contract Services (PCS), employees, contractors and suppliers, state agencies and the general public.

7. EF Ongoing Maintain regular and predictable attendance. Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).

QUALIFICATIONS: The qualifications listed below are representative of those required, but reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Post-Secondary Education:
Associate’s degree (A.A.) or equivalent from two-year College or technical school; or equivalent combination of education and experience. Bachelor’s degree in business or related field preferred. Completion of college courses related to Contract Administration, Purchasing or Supply Chain Management preferred. Preference given to applicants with Universal Public Purchasing Certification Council (UPPCC), Certified Purchasing Manager (CPP), Certified Public Procurement Officer (CPPO) or other closely related certification, or Institute for supply Chain Management (ISM) certification. Computer technology education is desirable.

Experience:
Typically requires a minimum of two (2) years of progressively responsible experience in one or more of the following areas: contract administration, purchasing and/or proposal development; preferably in the electrical industry and/or in a public environment.

About Us

Chelan County PUD is located in the geographical center of Washington State at the confluence of the Columbia and Wenatchee rivers.   A public power leader, the complex and progressive nature of PUD operations offer a unique mix of challenges and opportunities.

We rely on the mighty Columbia River for much of our hydropower generation and we're proud to take a leadership role in environmental stewardship as related to this great river system. Each year we dedicate millions of dollars and thousands of work hours to protect and enhance fish, wildlife and plant ecosystems. As part of hydropower operations, we've also built 14 parks that serve more than 3 million visitors each year.

Rated by Sunset Magazine as one of the top 20 Western DREAM TOWNS and by Forbes in 2017 as one of the top 25 places to retire, Wenatchee is a recreational paradise with an abundance of adventure. The natural scenic beauty of the Wenatchee Valley provides a vivid backdrop to its thriving economy, where the quality of life is high and the climate is moderate with four distinct seasons, including more than 200 days of sunshine!

Apply by closing date of January 31, 2019.

Chelan PUD is an Affirmative Action/Equal Opportunity Employer and values diversity at all levels of its workforce. M/F/Vet/Disabled