Legal Technician job in Bremerton

SALARY:

$22.75 - $26.69 Hourly

OPENING DATE:

12/21/18

CLOSING DATE:

01/05/19 05:00 PM

GENERAL FUNCTION:

Under general direction performs a variety of technical record keeping and clerical duties in support of the Municipal Court.

REPRESENTATIVE ESSENTIAL DUTIES AND RESPONSIBILITIES:

(Note – this list is intended only to illustrate the various types of work that may be performed. The omission of specific statements does not exclude them from the position.)

• Maintain accurate court records and files either in paper or electronically.

• Receive incoming calls, greet visitors, receipt payments, provide assistance and information on court procedures, schedule court dates and make docket entries.

• Receive, process and route all incoming mail and faxes.

• Enter citations, which include traffic, non-traffic, criminal traffic, criminal non-traffic, and criminal complaints, including mailing cover letters or hearing notices.

• Coordinates daily in-custody hearings with jail staff, prepares court calendar and prepares necessary paperwork for files.

• Process failure to responds. This could include letters, late fees, collection action and warrants.

• Independently or from handwritten drafts or verbal instructions, types or prepares letters, memos, warrants, summons to appear.

• Receive and process all legal filings.

• In court clerking to include, filing out court forms, obtaining signatures, routing or emailing documents to other agencies as required, setting hearings, properly updating the court case management system and logging the hearings into the recording system. Assists the Judge and attorneys in retrieving information and interpreting it.

• Receives, reviews, and documents incoming status reports from treatment agencies. Forwards violation reports to Prosecutor, processes Prosecutor response when received, sends probation letters, issues summonses as needed. Provides case information and documents to treatment agencies upon request in order to facilitate completion of evaluation process.

• Conducts case reviews of all unsupervised probation cases by reviewing the treatment compliance status, case history, and driver's record of each defendant and report any violations to the Prosecutor.

• Monitors each case for completion of court ordered conditions and eligibility to close or write off the fine due to statute.

• Review reports to ensure paperwork required by the court has been properly received and processed by receiving agency.

• Monitor and process court records that are eligible to be destroyed due to state retention schedule.

• Responsible for ordering and assisting jurors for jury trials.

• Responsible for contacting and securing of Pro Tem Judges to perform work when our Judge cannot be present.

• Responsible for securing interpreters when requested by the Judge or courtroom.

• Assist in training other staff on duties assigned.

Other Duties:

• Regular attendance is an essential requirement

• Performs related work as assigned and/or required

QUALIFYING EDUCATION AND EXPERIENCE (MINIMUM REQUIREMENTS):

Any combination of education and experience equivalent to a high school diploma or G.E.D. and 3 years of full-time work experience in a legal office setting, which includes 1 year processing of legal court case documents and maintenance of related records.

Knowledge of:

• Court case management system.

• Criminal Justice System Court processing procedures.

• Courtroom recording processes. Court orders, forms and procedures.

• Judicial case file maintenance and retrieval processes.

• Principles of court case scheduling.

• Business English, spelling, grammar, punctuation and general legal terminology.

• Basic office machines.

Skill in:

• Organize and prioritize individual workload.

Ability to:

• Interpret and apply laws, regulations, policies and procedures distinctly in specific circumstances.

• Read, comprehend, speak and write the English language.

• Operate computer equipment with sufficient speed and accuracy as to be able to produce the proper output on schedule.

• To work with the public in a highly stressful environment and be able to make decisions in situations which may be more volatile than the average business office, and maintain composure with hostile clients.

EXAMINATION PROCESS:

Applicants can apply on-line at http://www.ci.bremerton.wa.us/169/Current-Jobs, or application packets may be obtained from the Human Resources Department, Cobweb, or by calling (360) 473-5241.

Required Application materials:

City application and personal résumé are required.

Incomplete application packets will not be considered. Required application materials must be returned to the Human Resources Office by 5:00 p.m. on the closing date. The City of Bremerton is NOT responsible for errors of any kind with faxed or e-mailed application packets. Original signature is required on paper application forms. It is the responsibility of the applicant to carefully list all pertinent experience and training.

Appraisal of Experience and Education/Training:

Application packets will be evaluated on the basis of information provided. Applicant's education, training, and experience will be assessed. The passing score is 70%.

Oral Examination:

A panel will evaluate the applicant's training, experience, and ability to perform the job.

Placement on the eligibility list is determined by weighted examination scores as follows:

Appraisal of application packet regarding Experience and Education/Training -

Passing Score 70% - Weight 40%

Oral Examination - Passing Score 70% - Weight 60%

Applicants must achieve a score of 70% or better on each portion of the exam in order to be placed on the hiring list.

NOTE TO APPLICANTS WITH DISABILITIES:

Applicants with disabilities who will need special accommodation for examination must advise Human Resources no later than one (1) week prior to the scheduled examination so that appropriate arrangements can be made. (360) 473-5347.

LEGAL and REGULATORY EMPLOYMENT CONDITIONS

Fair Labor Standards Act: The classification is non-exempt under the laws of Fair Labor Standards Act minimum wage and overtime provisions.

Representation: The classification is included in the bargaining unit pursuant to the Recognition Article of the current labor agreement between the City of Bremerton and the Teamsters Local 589.

Civil Service: The classification is excluded from the City's Civil Service System.

Appointment and Removal Authority:

The position is filled by appointment by the Department Head. Removal is by action of the Department Head in conformance with Human Resources Policies.

This classification specification does not constitute an employment agreement between the City and employee. It is subject to change by the City, with the approval of Human Resources, as the needs of the City and requirements change.

The City of Bremerton is proud to be an Equal Employment Opportunity Employer committed to a diverse workforce.