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Job Summary
Under the direct supervision of the Finance Director, this position is expected to perform professional level accounting duties in the City. In general, this position assists the Senior Accountant with functions of the accounting and financial reporting for the City, and provides technical guidance and support to all City employees on fiscally related matters.
Essential Duties
• Receipt monies and run daily report, balance and prepare daily bank deposit.
• Perform centralized accounts receivable functions, including monitoring receivables.
• Bill and process accounts receivable on a periodic basis or as required, including Business and Occupation Tax, fines and penalties, annual billings, Utilities and all other accounts receivable.
• Assure compliance with billing guidelines, ordinances, contracts and interlocal agreements.
• Perform technical accounting tasks involved in sub-ledger maintenance, reconciliation of assigned accounts and balances and involvement in the management of cash receipts and funds.
• Process, maintain and distribute a variety of forms, records and documents; prepare and follow up with legal notices as required.
• Prepare and maintain bookkeeping records on assigned accounts such as LID and other special assessment programs as assigned.
• Assist citizens and businesses with issues related to business registration and special permit requirements, application process and completion; explain the process, timelines and collect a variety of data as designated; process new/renewal business licenses in consultation with the Department of Revenue’s Business Licensing System.
• Sort invoices and purchasing paperwork received from City departments and vendors; compare and audit purchase orders with requisitions for completeness and accuracy; maintain accurate filing systems; match purchasing and invoice documents by confirming details; assure authorized signatures are obtained.
• Provide backup coverage to accounts payable and utility billing functions: complete check-run process review invoices and match to the purchase order for processing; match invoice total to report totals and resolve discrepancies as required; run reports and print checks; mail checks according to established procedures; prepare and process payroll and utility billings and any necessary monthly and quarterly reports as required.
• Create and maintain project files; minor project progress to assure required steps, scheduled and documentation are completed; process a variety of forms and reports.
• Monitor, assign and verify account coding and related information, requisitions, invoices, claim forms, cash receipts and other related documents; assure the completeness and accuracy of information.
• Accumulate financial data from source documents and verify for accuracy within established accounting practices and procedures; classify and code entries and transactions in accordance with established procedures.
• Analyze financial data and research information as requested, including research of vendors for payment dates and invoice numbers; verify and compile data for inclusion in a variety of records and reports required by State and federal agencies and the City.
• Operate a variety of office equipment, including a personal computer, printer, typewriter, calculator, copier and FAX machine.
• Monitor and reconcile account balances; prepare necessary transfer documents to adjust appropriations/expenditures; prepare monthly journal entries.
• Input, revise or delete a variety of financial and statistical data into a computer; audit and verify accuracy of information; balance and resolve discrepancies as needed.
• Maintain the cash performance bond listing, maintain detailed records of payments and projects; maintain files for reimbursement of proceeds upon completion and end of projects.
• Answer incoming telephone lines and provide in-person customer service at the front counter.
• Perform related duties as assigned.
Employment Standards
• Ability to pass a criminal background check.
• Thorough knowledge of basic business software including Microsoft Office.
• The ability to understand complicated situations; the ability to communicate effectively orally and in writing; and work in an environment that requires tact and diplomacy.
• Basic understanding of local Government operations.
Education and Experience
This work requires a thorough knowledge of accounting systems and procedures with the ability to exercise independent judgment in executing accounting procedures.
• Associates’ degree or higher in accounting, business administration, or related field highly preferred.
• Two - Four years of accounting experience involving computer record keeping; and evidence of training and experience in office procedures, word processing, and spreadsheet applications is required.
• Experience with cash management and cashier operations is desired. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Must be at least 18 years of age, eligible to work in the United States, and possess a valid Driver's License.
• Must be bondable.
• Washington State Driver's License and acceptable driving record required.
• Notary Public
BENEFITS
PERS Retirement; Medical, Dental, Vision, and Life Insurance; Vacation, Holidays and Sick Leave. Benefits based on a 40-hour workweek.
How to apply: Print and complete City of Yelm application available at www.ci.yelm.wa.us/human-resources. Submit application along with a letter of interest and resume to: Karen Bennett, HR Specialist, 105 Yelm Ave W., Yelm WA 98597, or email to: karenb@yelmwa.gov.
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